Job

Administrative & Operations Officer

Run Space day to day: bookings, visitors, hospitality, suppliers and basic records, so members walk into a space that is ready, welcoming and well kept.

Applications have closed

Applications for this role have closed. See the other open roles at Space.

Job purpose

To support the smooth daily operation of Space by handling administration, customer service, hospitality, bookings and basic financial records, while contributing to a welcoming and professional coworking environment.

Full-time · Reports to the CEO · Port Sudan

Key responsibilities

1. Daily administration and operations

Coordinate daily administrative and operational activities at Space
Manage bookings, visitors, customer enquiries and general use of the space
Ensure workspaces, meeting rooms and common areas are ready and welcoming
Coordinate with cleaners, security and other support staff as required
Report operational issues and important matters to the CEO

2. Customer service and hospitality

Provide good customer service and hospitality to members, clients, visitors and partners
Help maintain a welcoming, organised and professional coworking environment

3. Records and administrative support

Maintain accurate records, including bookings, purchases, expenses, invoices and receipts
Prepare basic financial information and documents for the CEO or finance support
Prepare routine administrative documents and contracts as required

4. Coordination and events

Support the organisation and smooth running of meetings, workshops and events
Coordinate with suppliers and follow up on routine operational needs
Coordinate with the person responsible for the website regarding information and updates

5. Continuous improvement

Suggest practical ideas that can improve Space, its services, productivity and customer experience

Requirements

Minimum 2 years of relevant experience in administration, operations, hospitality, customer service or a similar role
Good computer skills, particularly Microsoft Excel
Good organisation, communication and teamwork skills
Ability to work under pressure and manage changing priorities
Professional attitude and strong respect for confidentiality
Good interpersonal skills and cultural awareness
Practical problem-solving skills, creativity and initiative
Reliable, responsible and comfortable working in a coworking environment

What we are looking for

Someone professional, responsible, welcoming and team-oriented, with a genuine sense of ownership towards the space. The ideal candidate understands the spirit of a coworking environment, notices what needs to be done, handles pressure well and cares about improving the space and its services.

A note on financial responsibilities

This is primarily an administration and operations role. Financial responsibilities are limited to maintaining basic records, recording and following up on expenses, organising invoices and receipts, and preparing related administrative and financial information. This position is not an accountant, finance manager or financial decision-making role. Major financial decisions and approvals remain with the CEO.

How to apply

Send your CV to HR on WhatsApp (+249 90 107 1138) or by email (jamila.b.hussien@gmail.com) by 13 November 2026.